Arquimedes and Job Control

INDEX

• Job control
  • Financial control
  • Purchase control
  • Control using cost centres
  • Accounting
  • Charges applicable to chapters and job items
  • Multiple jobs
  • Reports
  • Automatic order generation
  • Purchase management
• Arquimedes versions and modules
  
  

Job control

Financial control

Financial control is achieved by defining the invoices received from the suppliers and the invoices emitted to the clients (certifications) and is summarised below:

• Variance in price and quantity of the supplies that were estimated and what has really been invoiced.
• Cash-flow by generating due payments.
• Account status with suppliers and clients, including paid amounts and those pending payment, by generating due payments.

Purchase control

Includes the financial level and allows for supplier orders and delivery notes to be defined, with which the following can be controlled:

• The supplies in the invoices and the supplies in the orders and delivery notes have identical prices and quantities.
• Information on supplies provided by the suppliers (order totals, invoiced totals, etc.).
• Stock (if charges have been defined), resulting from the difference between what has been received and what has been charged to the cost centre.

Control using cost centres

By charging the supplies to the job items and chapters, users can know at every moment:

• The real execution expenses and the variance with respect to the study budget and sales budget.
• Real profit to date.
• Foreseen profit, upon finishing the job, of each job item, chapter and the total budget.

Accounting

Export of accounts and diary to the following programs:

• Contaplus©
• Diamante Financiero©
• Logic Win©
• Primavera©
• Visual Conta©
• PRINEX 21©

Real processing of VAT, income tax and Canary Islands General Indirect Tax.

Charges applicable to chapters and job items

Charges applicable to chapters for direct and indirect expenses, which generate repercussions on the job items depending on the theoretical consumption of the unit items (for direct expenses) and depending on the production of the job items (for indirect expenses).

Multiple jobs

When several jobs are open, all the entry documents can be edited simultaneously (all their orders, delivery notes and invoices), regardless of the job that is selected as the current job. When the supplies are edited, these can be added to a document (order, delivery note, etc.) having been selected from any job. It is also possible to reassign the job from which the supply is from.

Export to accounting can also be carried out in multiple-job mode.

Reports

The following reports can be consulted and obtained: account status, price comparison, variance between the project and execution, supply history, invoice status, due payments, consumption, warehouse stock, execution situation, real and foreseen profit, etc.

Automatic order generation

Displays an assistant which guides the user when generating orders and even when charging cost centres, if required.

Purchase management

The Purchase management module of Arquimedes and Job control calculates the supplies required to execute a job and to supervise the invoicing from suppliers and subcontractors.

Arquimedes versions and modules

There are several versions of Arquimedes.

Arquimedes and Job control. Bills of quantities, Certifications and Job Control. Various modules are available to complement the program:

• Purchase management
• Automatic quantity import from drawings and link with CAD programs
• BOQ Consolidation

Arquimedes. Has the same features as Arquimedes and Job Control, without the bill of quantities control tools. The same modules as for Arquimedes and Job Control are available:

• Automatic quantity import from drawings and link with CAD programs
• BOQ Consolidation

Arquimedes. View-only. With this version, users can open databases (price banks and bills of quantities) in read-only mode, import in FIEBDC-3 format and print reports. The view-only mode is accessed when the user does not have an Arquimedes or Arquimedes and Job Control license. There are no additional modules available.