Purchase management

INDEX

• Purchase management module options
• Purchase groups and Job supplies
• Contract supplies
• Requests and reception of offers
• Purchase comparatives
• Generate contracts
• Payments to subcontractors and other suppliers
• Arquimedes versions and modules
  
  

 

Purchase management module options

The options of the Purchase management module can be found in Job Control > Purchase management:

• Purchase groups
• Job supplies
• Contract supplies
• Offer requests
• Offer reception
• Purchase comparatives
• Generate contracts
• Job contracts

Payments to subcontractors and other suppliers can be viewed in the Payments to subcontractors and other suppliers option (Job Control > View).

Purchase groups and Job supplies

Using the Purchase groups option, the program allows users to create purchase groups and incorporate, within them, suppliers or subcontractors selected from the suppliers list of the job. Using the Job supplies option, the existing supplies of the job can be linked to each purchase group.

Contract supplies

Using this option, users can select the supplies to be purchased or subcontracted, classified into purchase groups.

Requests and reception of offers

The Offer requests and Offer reception options, provide users with the tools required to control the offers which have been requested and received.

Using the Paste option within the Offer reception dialogue box (Job Control > Purchase management > Offer reception), the contents of the clipboard are copied to the offer reception table of the selected supplier. So Arquimedes can use the data contained in the Windows clipboard, a table of the document sent by the supplier must first be copied to the clipboard. This table can be copied from any file format used by the suppliers to send their offers (spreadsheet, word processor, PDF...). The procedure to be carried out is as follows:

• Open the document that has been received from the supplier. The information Arquimedes requires from this document are the prices offered by the supplier and their corresponding code.

• Select, within this document, the table or part of the table containing the prices that are to be pasted in Arquimedes, in such a way that the first column of the selected table contains the concept codes and the last contains the price of each concept. This way, Arquimedes can identify to which concept each price corresponds to. Only the prices of concepts which are identified by their code will be taken.

Another option is to only select the column containing the prices. In this case, users must ensure that the order of the prices coincides with the contents of the list.

• Copy the selected data to the clipboard, return to Arquimedes and click on the Paste button to import the received prices.

Purchase comparatives

Using the Purchase comparatives option, the offers that have been received can be viewed, so the best can be selected and then be able to prepare the contracts. To help users, within the dialogue where the purchase comparative is viewed, the lowest prices are displayed in green and the highest in red. Also displayed are the supplies for each supplier and future contract.

Generate contracts

Using the Generate contracts option, users can create contracts of the suppliers (supplies or rent) and of the subcontractors (execution contracts) which are awaiting a contract. The Job contracts option opens a dialogue box containing a list of the contracts that have been generated so users can view and edit them. When a contract is edited, a text editor opens where users can:

• Manually modify the text
• Cut, copy, paste, search for or substitute texts
• Modify the format (type, font and size of the text, text alignment, paragraph numbering...)

Payments to subcontractors and other suppliers

Using the Payments to subcontractors and other suppliers dialogue box (Job control > View > Payments to subcontractors and other suppliers), users can view the foreseen payments to be made to subcontractors and other suppliers, displayed for each supplier and for each execution phase or month. The supplies of each supplier and payment details of each supply can also be consulted.

Arquimedes versions and modules

There are several versions of Arquimedes.

Arquimedes and Job control. Bills of quantities, Certifications and Job Control. Various modules are available to complement the program:

• Purchase management
• Automatic quantity import from drawings and link with CAD programs
• BOQ Consolidation

Arquimedes. Has the same features as Arquimedes and Job Control, without the bill of quantities control tools. The same modules as for Arquimedes and Job Control are available:

• Automatic quantity import from drawings and link with CAD programs
• BOQ Consolidation

Arquimedes. View-only. With this version, users can open databases (price banks and bills of quantities) in read-only mode, import in FIEBDC-3 format and print reports. The view-only mode is accessed when the user does not have an Arquimedes or Arquimedes and Job Control license. There are no additional modules available.